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Supports VBA projects, Excel 4. But, this isn’t an XML file format and is therefore not optimal for accessing and manipulating content without using Excel , Excel , Excel , Excel or Excel and the object model. Stores VBA macro code or Excel 4. The Excel 97 – Excel Binary file format for an Excel template. Can’t store VBA macro code or Excel 4.

An Excel 4. Users can open a workbook in this file format in Excel , Excel , and Excel But, users can’t save an Excel file to this file format. When the XPS file is viewed online or printed, it maintains exactly the format that users intended, and the data in the file can’t be easily changed. A slide that is saved as a bit graphic for use with Microsoft Windows 95 and later versions. A format that can be opened in presentation applications that use the OpenDocument Presentation format, such as Google Docs and OpenOffice.

Users can also open presentations in the. Some information might be lost when users save and open. A presentation that always opens in Slide Show view instead of in Normal view. Saving a file as a PowerPoint Picture presentation reduces the file size, but some information is lost.

A presentation outline that is saved as a text-only document that provides smaller file sizes and the ability to share macro-free files with other users who might not have the same version of PowerPoint or the operating system.

Use default options for Click an item in the list to pre-select a configuration of options in the dialog box. To select your own configuration of options, click Custom in this list. Adjust sentence and word spacing automatically Select this option to remove extra spaces when deleting text or add necessary spaces when pasting text from the clipboard. Adjust paragraph spacing on paste Select this option to prevent creating empty paragraphs and to prevent inconsistent paragraph spacing. Adjust table formatting and alignment on paste Select this option to control the formatting and alignment of tables.

When this option is turned on, single cells are pasted as text, table portions are pasted as rows into an existing table rather than as a nested table , and when you add a table to an existing table, the pasted table is adjusted to match the existing table.

Smart style behavior Selecting this option has no effect. To fine-tune the behavior of styles when pasting content, use the Pasting options in the Cut, copy, and paste section of the Advanced options. Merge formatting when pasting from Microsoft PowerPoint Select this option to control the results when you paste content from a PowerPoint presentation.

When this option is turned on, the formatting of the surrounding text or table is applied to the pasted text, the most recently used bullet, number, or list style is applied to the pasted list, and the look of items such as tables, hyperlinks, images, OLE objects, and shapes is preserved from the source in PowerPoint. Adjust formatting when pasting from Microsoft Excel Select this option to control the results when pasting data from Excel.

When this option is turned on, pasted data is placed in a table, and charts are pasted as pictures rather than as OLE objects. Merge pasted lists with surrounding lists Select this option to format list items to conform to the surrounding list when you are pasting the items into a list. Image Size and Quality Select the document that these settings apply to. In the list, click the name of a document that is already open, or click All New Documents to make the setting apply to all documents that you will create.

Discard editing data Select this option to save only the edited picture. Data from the original picture, before it was edited, will be unavailable.

Do not compress images in file Select this option to keep pictures at their full size. This option might make the document file size large. Set default target output to This option determines the resolution of compressed images. Select a value for pixels per inch ppi from the list.

Show background colors and images in Print Layout view Select this option to display background colors and images. Show text wrapped within the document window Select this option to wrap text to the document window, so that it is easier to read on the screen. Show picture placeholders Select this option to display an empty box in place of each picture in your documents. This option speeds the process of scrolling through a document that contains a large number of pictures.

Show drawings and text boxes on screen Select this option to display objects that are created with the Word drawing tools in Print Layout view or Web Layout view. Clear this check box to hide drawings and possibly speed the display of documents that contain many drawings. Drawings will be printed even if you clear this check box. Show text animation Select this option to display text animations on your screen. Clear the check box to see how the text will look when printed.

Note: Use this option when viewing animated text in documents that were created in a version of Word earlier than Word The current version of Word no longer provides the ability to create animated text. Show control characters Select this option to display right-to-left control characters. Show bookmarks Select this option to display bookmarks on the screen.

If you assign a bookmark to an item, the bookmarked item appears in brackets […]. If you assign a bookmark to a location, the bookmark appears as an I-beam. The brackets and the I-beam do not appear in printed documents. Show text boundaries Select this option to display dotted lines around text margins, columns, and paragraphs. The boundaries are for layout purposes; they do not appear in printed documents.

Show crop marks Select this option to display the corners of the margins. Show field codes instead of their values Select this option to display field codes instead of field results in your documents.

Clear this check box to view field results. Field shading This option displays whether and when fields are shaded. In the list, select Always or When Selected to shade your fields. Shading fields makes them easy to identify. The shading appears on the screen but not in the printed document. Numeral This option determines how numerals will appear in documents.

Select an item from the list. Arabic Select this option to display numerals in a format familiar to speakers of English and other European languages. Hindi Select this option to display numerals in a format familiar to speakers of Arabic and Hindi.

Context Select this option to display numerals according to the language of the surrounding text. System Select this option to display numerals according to the regional settings in Control Panel. Month names This option determines how Western Gregorian month names appear in Arabic text. Arabic Select this option to use Arabic native month names. English transliterated Select this option to spell out Western Gregorian month names in English pronunciation by using Arabic text.

French transliterated Select this option to spell out Western Gregorian month names in French pronunciation by using Arabic text. Diacritics This option displays diacritics in the document.

Use this color for diacritics Select this option to specify a color for display of all diacritics, regardless of the color of the diacritics in the original document. In the list, select a color. Use draft font in Draft and Outline views On computers with extremely limited resources, select this option to speed the screen display of documents.

Name Select the font to use for drafts of your documents. This option is available only when you select the Use draft font in Draft and Outline views check box. Size Select the point size of the draft font. Document view This option specifies the text direction for new documents.

Right-to-left Select this option to lay out documents right to left. For example, paragraphs start on the right side of a document with text flowing to the left. Left-to-right Select this option to lay out documents left to right. Do not compress images in file Select this option to keep pictures at their full size. This option might make the document file size large. Set default target output to This option determines the resolution of compressed images. Select a value for pixels per inch ppi from the list.

Show background colors and images in Print Layout view Select this option to display background colors and images. Show text wrapped within the document window Select this option to wrap text to the document window, so that it is easier to read on the screen.

Show picture placeholders Select this option to display an empty box in place of each picture in your documents. This option speeds the process of scrolling through a document that contains a large number of pictures.

Show drawings and text boxes on screen Select this option to display objects that are created with the Word drawing tools in Print Layout view or Web Layout view. Clear this check box to hide drawings and possibly speed the display of documents that contain many drawings.

Drawings will be printed even if you clear this check box. Show text animation Select this option to display text animations on your screen. Clear the check box to see how the text will look when printed. Note: Use this option when viewing animated text in documents that were created in a version of Word earlier than Word The current version of Word no longer provides the ability to create animated text.

Show control characters Select this option to display right-to-left control characters. Show bookmarks Select this option to display bookmarks on the screen. If you assign a bookmark to an item, the bookmarked item appears in brackets […]. If you assign a bookmark to a location, the bookmark appears as an I-beam.

The brackets and the I-beam do not appear in printed documents. Show text boundaries Select this option to display dotted lines around text margins, columns, and paragraphs. The boundaries are for layout purposes; they do not appear in printed documents. Show crop marks Select this option to display the corners of the margins.

Show field codes instead of their values Select this option to display field codes instead of field results in your documents.

Clear this check box to view field results. Field shading This option displays whether and when fields are shaded. In the list, select Always or When Selected to shade your fields. Shading fields makes them easy to identify. The shading appears on the screen but not in the printed document.

Numeral This option determines how numerals will appear in documents. Select an item from the list. Arabic Select this option to display numerals in a format familiar to speakers of English and other European languages.

Hindi Select this option to display numerals in a format familiar to speakers of Arabic and Hindi. Context Select this option to display numerals according to the language of the surrounding text. System Select this option to display numerals according to the regional settings in Control Panel. Month names This option determines how Western Gregorian month names appear in Arabic text.

Arabic Select this option to use Arabic native month names. English transliterated Select this option to spell out Western Gregorian month names in English pronunciation by using Arabic text.

French transliterated Select this option to spell out Western Gregorian month names in French pronunciation by using Arabic text.

Diacritics This option displays diacritics in the document. Use this color for diacritics Select this option to specify a color for display of all diacritics, regardless of the color of the diacritics in the original document.

In the list, select a color. Use draft font in Draft and Outline views On computers with extremely limited resources, select this option to speed the screen display of documents. Name Select the font to use for drafts of your documents. This option is available only when you select the Use draft font in Draft and Outline views check box. Size Select the point size of the draft font. Document view This option specifies the text direction for new documents.

Right-to-left Select this option to lay out documents right to left. For example, paragraphs start on the right side of a document with text flowing to the left. Left-to-right Select this option to lay out documents left to right. For example, paragraphs start on the left side of a document with text flowing to the right. Font Substitution Click this to open the Font Substitution dialog box. Use this option to determine whether the active document uses any fonts that are not available on your computer.

If the document uses fonts that are not on your computer, you can use the dialog box to specify a substitute font. Show this number of Recent Documents Enter the number of items, between 1 and 50, to display in the Recent Documents list.

Note: Only the first nine files in the list are assigned an accelerator key. Show measurements in units of Select the measurement unit that you want to use for the horizontal ruler and for measurements that you type in dialog boxes. Style area pane width in Draft and Outline views Type a positive decimal, such as 0.

To close the style area, enter 0. Show measurements in width of characters Select this option to use character width as the basis for aligning text, such as in the vertical and horizontal rulers. Show all windows in the Taskbar Select this option to display an icon on the Microsoft Windows taskbar for each open window in a Microsoft Office program. Clearing this check box places a single icon for each open program on the taskbar. Show horizontal scroll bar Select this option to display the horizontal scrollbar at the bottom of the document window.

Show vertical scroll bar Select this option to display the vertical scroll bar at the side of the document window. Left scroll bar Select this option to place the vertical scroll bar on the left side of the document window.

Use this option when working with documents that predominantly use right-to-left text. Show vertical ruler in Print Layout view Select this option to display the vertical ruler at the side of the document window. The Ruler is located at the top and to the left of your document. It makes it easier to make alignment and spacing adjustments.

Click, hold, and drag the slider to use the zoom control. The number to the right of the slider bar reflects the zoom percentage. There are three ways to view a document. Simply click to select the desired view:. It shows the document as it would appear if it were printed. Word Count displays the number of words in your document. Click Word Count to open the Word Count dialog box.

Here, you can quickly view your document’s statistics, like the number of pages , paragraphs , and lines. The page number indicator helps you keep track of the number of pages your document contains. Click the page number indicator to open the document navigation pane.

Here, you can search your document by headings or scroll quickly through its pages. Click, hold, and drag the scroll bar to scroll up and down through the pages of your document. The Ribbon contains all of the commands you will need to perform common tasks in Word. It has multiple tabs , each with several groups of commands. If you’ve previously used Word or , then Word should feel familiar. It continues to use features like the Ribbon and the Quick Access toolbar —where you will find commands to perform common tasks in Word—as well as Backstage view.

Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs , each with several groups of commands. You will use these tabs to perform the most common tasks in Word.

Click the arrows in the slideshow below to learn more about the different commands available within each tab on the Ribbon. The Home tab gives you access to some of the most commonly used commands for working with Word , including copying and pasting , formatting , aligning paragraphs , and choosing document styles. The Home tab is selected by default whenever you open Word. To use your own template that you previously created, click My Templates , click the template that you want, and then click OK.

To find a template on Office. Note: You can also search for templates on Office. In the Search Office. For more information about how to create a new document, see Create a document. In the left pane of the Open dialog box, click the drive or folder that contains the document. In the right pane of the Open dialog box, open the folder that contains the drawing that you want. In the Save as type list, click Word Document.

This changes the file format to. For more information about how to create a document that is compatible with Word or earlier versions, see Create a document to be used by previous versions of Word. Open the document that you want to read. For more information about how to view documents, see Read documents in Word. To turn on change tracking, on the Review tab, in the Tracking group, click Track Changes. To insert a comment, on the Review tab, in the Comments group, click New Comment.

For more information about how to track changes made while revising, see Track changes and insert comments. Under Print , in the Copies box, enter the number of copies that you want to print. If you want to change a setting, click the setting you want to change and then select the setting that you want. For more information about how to print a file, see Preview and print a file. Save changes Word saves your changes automatically.

Share documents online Because your document is online, you can share it by sending a link instead of an email attachment.

Comment in the browser A comment balloon shows where comments have been made in the doc. Work together on the same doc To work together in Word for the web, you edit a document as you normally would. Need more help? Expand your skills.

 
 

 

Basic tasks in Word – Microsoft Support – Recommended

 

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